eCommerce is growing fast. By 2024, online sales worldwide will top $4.1 trillion. In the US alone, it’ll reach nearly $1.2 trillion – about 16% of all retail sales.
But here’s the catch: growth isn’t just about more income. It also means more systems, more data, and more moving parts. And if you’re not careful, all that complexity can slow you down. Orders get lost. Inventory levels don’t match. Customer data sits in different places, siloized and effectively useless, making it harder to provide a smooth experience.
The solution? Connect your Enterprise Resource Planning (ERP) system to your eCommerce platform. This isn’t just about convenience. It’s about making your business smarter. When your systems talk to each other, stock levels update in real time, orders process smoothly, and customers get accurate information instantly.
Take Pöppelmann TEKU, a German manufacturer of plastic parts. They built a B2B portal using Shopware 6 Enterprise Edition and plugged it directly into their ERP system. The result? Customers could see stock levels, prices, and delivery times immediately. No delays, no guesswork – just a seamless buying experience.
When all systems connect, business runs better. And in eCommerce, that can be the difference between thriving and getting left behind.
ERP integration with Shopware can address the issues of handling multiple systems in parallel. Here’s how.
The Capabilities of Shopware ERP Integration
The Shopware store boasts a number of ERP Connector extensions which enable you to map data to Shopware API objects and operations.
Shopware supports integration with numerous ERP and accounting solutions, such as SAP Business One, SAP Business ByDesign, Microsoft Dynamics 365 Business Central, Microsoft Dynamics Navision, Epicor, Exact, Sage, SYSPRO and Access Dimensions. This lets you manage:
- Customer Accounts:Automatically create and update new and existing customer accounts (details, billing/shipping address) from the Shopware system into your ERP system.
- Orders: Automatically process Shopware orders to your ERP solution, including customer billing/shipping details, delivery method, payment method, quantity ordered, product code/description, and more.
- Order Status:Automatically update Shopware with sales order status updates as defined in your ERP system.
- Incoming AR Invoices and Payments:Automatically create Accounts Receivable invoices and more.
- Inventory and Pricing:Automatically update inventory from your ERP system and upload price changes to Shopware.
- Product Updates:Automatically update product SKU, description, tax class, weight, retail price and available inventory levels between your ERP system and Shopware.
- Additional Services and Integrations: Identify transactions, check for errors and send an internal alert if a sales process fails. You can also automate creation of POs/invoices, pick lists, dispatch notes and shipping notifications. You can support multiple Shopware stores for a host of B2B scenarios.
Popular ERP To Shopware Connectors
As a starting point, let’s review the most in-demand Shopware connectors with which you can integrate your ERP:
1. Alumio
Alumiois a middleware platform that connects Shopware with the major ERP systems, including SAP, Microsoft Dynamics, and Oracle. As it offers pre-configured connectors, integration is quick and easy.
But it’s not only a connector. Alumio automates processes for companies, minimizing manual effort and human mistakes. Data remains synchronized between systems, and everything works seamlessly.
Require custom workflows? Alumio can do that as well. It will work around your business, not vice versa.
Alumio also includes real-time processing of data and error management, enabling users to track their integrations via a simple dashboard.
Features:
- User-friendly interface for creating custom integrations
- Supports multiple data formats (e.g., XML, JSON)
- Real-time synchronization between Shopware and ERP/CRM systems
- Built-in error handling and logging
- Pre-built connectors for popular ERP/CRM systems
2. Any ERP Connector for Shopware 6
Any ERP Connector for Shopware 6 is just one of the various plugins available through the Shopware extension store that allows users to integrate their Shopware store with any ERP. These include Microsoft Dynamics, Oracle, and SAP. The connector allows real-time data synchronization, multi-store functionality, and the creation of automatic orders in the ERP.
It also allows users to customize their integration settings and map fields accurately between their Shopware and ERP systems.
Features:
- Flexible data mapping and transformation
- Both real-time and batch synchronization
- Automatic data validation and error handling
- Pre-built connectors for common ERP systems
- Integration with third-party APIs and web services
3. Odoo Multichannel Shopware Connector
The Odoo Shopware Connector is a plugin that connects Shopware with Odoo. It helps both systems work together smoothly. Odoo is an integrated business software solution. The connector provides real-time synchronization of product, order, and client information between Shopware and Odoo.
Besides, it enables users to manage multiple Shopware stores from a single Odoo instance. It provides a range of features, such as inventory management, order processing and shipping management.
This connector is expected to launch in April 2025.
Features:
- Multichannel capabilities for managing multiple sales channels
- Real-time synchronization of product info, orders, and customers
- Support for complex data mappings and transformations
- Automatic inventory management and order fulfillment
- Integration with third-party shipping providers
How to Connect Shopware to Your ERP System
Merging Shopware with an ERP system can make your business easier to manage. It automates order processing, inventory updates, and accounting. But how do you undertake this integration? Just follow these steps.
1.Define Your Goals
Know what you need before you begin. Do you need real-time stock updates? Are you looking to automate order management? Do you want faster order fulfillment or a better customer experience? Defining your goals early helps you choose the right ERP system and integration method.
Without clear objectives, integration can become messy. You might end up with unnecessary features, or miss out on critical ones. So start by listing your top priorities, and focus on what matters most.
2.Identify the Processes You Need to Connect
Not every business function needs integration. Identify the ones that you most require. Some common areas of priority include:
- Inventory management – Prevent overselling by syncing stock across channels.
- Order processing – Ensure orders move smoothly between Shopware and ERP.
- Shipping and tracking – Automate delivery updates for customers.
- Accounting and invoicing – Keep financial data accurate without manual entry.
Focus on these essentials first. You can always add more ERP integrations later.
3.Use a Reliable Integration Tool
A reliable integration tool connects Shopware to your ERP automatically. These tools use APIs to sync data seamlessly. Some popular options include:
- MuleSoft
- Boomi
- Jitterbit
A good integration tool reduces errors, eliminates duplicate entries, and keeps data up to date in real time, across classes and categories.
4.Secure Your Data
Data security is critical. A poorly integrated system can expose sensitive business information. To prevent such risks, use secure connections like:
- VPNs – To encrypt communication between systems.
- SSL/TLS encryption – To protect data during transfer.
- Two-factor authentication – To add an extra layer of security.
Always check that your integration tool and eCommerce platform support these security measures before getting started.
5.Work with an Experienced Partner
ERP integration can be complicated. A small mistake can cause big problems. That’s why partnering with an expert saves time and avoids frustration.
- Technical support – To help when things go wrong.
- Training – To ensure your team knows how to use the system.
- Ongoing maintenance – To keep the integration running smoothly.
Look for an integration partner who offers:
Read reviews before choosing a partner. Consult with them early on, to see if they understand your business needs. Do ask us for information on our track record.
Test Everything Before Going Live
Never go-live without testing. Even the best integration can have hidden bugs. Run tests to check:
- Data accuracy – Do inventory and other factors sync correctly across systems?
- Workflow automation – Do orders process without errors?
- System performance – Can it handle peak traffic volumes?
Test different scenarios before going live. Catching problems early saves time and prevents disruptions.
Connecting Shopware to your ERP system can change your business. It reduces manual work. It boosts efficiency. It also improves the customer experience. Follow these steps to integrate ERP with Shopware smoothly. A secure connection will help your business grow.
Success in the Real World
Shopware 6-ERP integration has resulted in significant success in the real world. One example is Pöppelmann TEKU’s success with Shopware 6. By connecting their ERP system to Shopware, work went easier and faster.
Inventory synchronization began to happen automatically, reducing the risk of errors. Orders were processed smoothly, and product data stayed accurate, automatically, across systems. This saved their team time by eliminating manual work.
With fewer mistakes and more streamlined processes, staff had more time to serve customers and improve service. Customers could easily see stock availability, prices, and delivery times, so shopping became stress-free and simple. This smart integration has allowed Pöppelmann TEKU to do better and become stronger.
A strong Shopware-ERP integration solution can automate your order processes and establish consistency of products, stock, and pricing between systems. It also reduces manual processing errors and improves operational costs.
Ziffity’s Shopware-ERP integration services provide users of Shopware – both B2B and B2C – with the ability to integrate Shopware with their ERP system. We help automate repetitive, manual order processing, including orders and customer information, to update products, stock and pricing without manual data entry between multiple systems and eCommerce marketplaces.
Ready to streamline your operations? Get in touch today for a seamless Shopware-ERP integration!
Frequently asked questions
ERP is software that helps run a business. It connects sales, inventory, finance, and other departments. This makes work easier and more organized.
Choose an ERP that will integrate well with Shopware, is well-rated, and will grow with your business. Select one that is simple to use and fits your requirements.
Yes! Integration makes it simpler to work as all information is contained in a single location, routine work is automated, and you see real-time updates across systems. It is simpler to run your business and work is completed faster.
Yes, it can benefit small businesses running on Shopware as it helps with automation, organization, and decision-making. Choose an ERP that fits your current company size but can grow with you and your Shopware store.
